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   To enter requisition distributions:

1. Navigate to the Distributions window by selecting the Distributions button in the Requisitions window. You begin in the Accounts alternative region.

2. Enter the Quantity you want to distribute. The quantity must be in decimal format. Purchasing displays the quantity you have not yet assigned to an Accounting Flexfield. Multiple distribution quantities must total to the requisition line quantity.

Using decimal quantities in this field, you can easily distribute costs across distributions using percentages. For instance, you can have a simple quantity of one (1) on your requisition line. If you want to charge one Accounting Flexfield for 30% of the cost of the item and another Accounting Flexfield for 70% of the cost of the item, simply enter .3 and .7 as the respective quantities for the requisition distribution lines.

If you have a quantity different from one (1), you can use the Calculator to perform the arithmetic, as illustrated by the following example:

• Your requisition line quantity is 5000

• You want to charge 35% of the cost to a first Accounting Flexfield

• You want to charge 65% of the cost to a second Accounting Flexfield

Simply enter (5000x35)/100 = 1750 as the quantity for the first requisition distribution and (5000x65)/100 = 3250 as the quantity for the second requisition distribution.

3. When you enter a Charge Account, Purchasing uses the Account Generator to automatically create the following accounts for each distribution:

• Accrual: the AP accrual account

• Variance: the invoice price variance account

If you are using encumbrance control, Purchasing also creates the following account for each distribution:

• Budget: the encumbrance budget account

The Account Generator creates these accounts based on predefined rules. See: Using the Account Generator in Oracle Purchasing.

With one exception, you cannot create or update these accounts manually. If the requisition line destination type is Expense, however, you can change the default charge account supplied by the Account Generator.

4. Enter the GL Date that you want to use when you reserve funds. You can enter a GL Date only if you set up your financials options to use encumbrance for requisitions. The Reserved check box indicates whether funds have been reserved. The default is the current date. See: About Financials Options.

If you enter a date that belongs to two separate accounting periods, Purchasing creates a journal entry in the first accounting period that contains this date. See: Controlling Purchasing Periods.

5. Save your work.

   To enter project information:

• Oracle Projects is installed, or

• Oracle Project Manufacturing is installed and Project Reference Enabled is selected in the Organization Parameters window in Oracle Inventory

1. Choose the Project alternative region.

2. Select a Project Number.

For a requisition line Destination Type of Inventory or Shop Floor, you can optionally enter a Project Number if the Project Control Level is set to Project in the Project Information alternative region of the Organization Parameters window.

For a requisition line Destination Type of Expense, you can always optionally enter a Project Number.

3. If you entered a Project number, select a Task number.

You must enter a Task number for a requisition line Destination Type of Inventory or Shop Floor, if the Project Control Level is set to Task in the Organization Parameters window and if you have entered a Project number.

4. Enter Expenditure information.

Expenditure information is required only if your Destination Type is Expense.

• Select the Expenditure Type.

• If you chose an Expenditure Type, enter an Expenditure Organization.

• If you chose an Expenditure Organization, select the Expenditure Date.

5. Note that the distribution Quantity that will be charged to the project should already be entered for you.

If you change the Quantity here, then the distribution Quantity on the requisition line changes as well.

6. Save your work.

The Charge, Budget, Accrual, and Variance accounts in the Account Description region are generated automatically. See: Using the Account Generator in Oracle Purchasing.

See Also

Entering Requisition Lines