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The buyer can use the Note to Receiver field when preparing the purchase order to indicate where items that require inspection should go. The inspector or requestor can record the inspection results in the Inspections window. See: Inspecting Received Items.

You can review in the Receiving Transactions window what items require inspection, and the quantity accepted after inspection. If items require inspection, but the quantity accepted for the receipt is zero, then you know the items are still in inspection. Requestors can review the status of their requisitions in the Requisitions window. In the Purchase Orders window, you can view whether items require inspection and the quantities received and accepted.

If you choose to let requestors inspect items, they can enter the results of their inspections and then record the quantity delivered in the Receiving Transactions window.

If Oracle Quality is installed, you can inspect items through Quality, if the profile option QA: PO Inspection is set to Oracle Quality. (By default, it is set to Oracle Purchasing.) See: Profile Options (in Oracle Quality).

Example

At the receiving dock, you receive a shipment of 200 glass vials that require inspection. You record receipt and send the items to inspection. As the inspector of the 200 glass vials, you accept 195 and reject 5. You send the 5 rejected glass vials back to the supplier and deliver the 195 glass vials to the requestor.

In the Receiving Transactions window, Purchasing displays 195 in the Quantity Accepted field. This shows you how many items you can deliver to the requestors.

Returns of Rejected Goods

Example

After inspecting 15 computer boards, you reject 5 boards and want to return them to the supplier. You can reference the purchase order number on the receipt traveler that you attach to the board boxes. This purchase order number lets the receiving agent locate the receipt, and enter the quantity returned for this receipt. Purchasing keeps an audit trail of returned items, so you can track returns to suppliers and maintain accurate receipt information.